Privacy Policy

Introduction

vertexcascade B.V. ("we", "our", or "us") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal data when you use our website and services. We process personal data in accordance with the General Data Protection Regulation (GDPR) and other applicable data protection laws.

Data Controller Information

The data controller responsible for your personal data is vertexcascade B.V., a company registered in the Netherlands with registration number NL54160529. Our registered address is Parkweg 271, 9760 VT Groningen, Netherlands.

Data Collection

We collect personal data that you provide to us directly and data we collect automatically when you use our website. The data we collect includes:

• Contact information (name, email address, phone number, postal address)
• Company information (business name, industry, property requirements)
• Communication data (messages, enquiries, and correspondence)
• Technical data (IP address, browser type, device information, usage data)
• Cookie data (preferences, analytics data, advertising data)

How We Use Your Information

We use your personal data for the following purposes, based on legitimate business interests and legal obligations:

• To provide commercial property leasing services and respond to your enquiries
• To communicate with you about our services and property opportunities
• To process and manage lease agreements and transactions
• To improve our website and services through analytics
• To comply with legal and regulatory requirements
• To protect our business interests and prevent fraud

Cookies and Tracking Technologies

We may use cookies and tracking technologies for analytics, advertising, and remarketing purposes, including Google Ads. These technologies help us measure campaign effectiveness, deliver relevant advertisements, and improve our services. You can manage your cookie preferences at any time through our cookie consent banner. For detailed information about our use of cookies, please see our Cookie Policy.

Legal Basis for Processing

We process your personal data based on the following legal grounds:

• Consent: When you provide explicit consent for specific processing activities
• Contract: To perform our contractual obligations and provide services
• Legitimate interests: For business operations, marketing, and service improvement
• Legal obligation: To comply with applicable laws and regulations

Data Sharing and Disclosure

We do not sell your personal data to third parties. We may share your information with trusted service providers, legal advisors, and regulatory authorities when necessary for business operations or legal compliance. All third parties are required to maintain appropriate security measures and use your data only for specified purposes.

Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, comply with legal obligations, and resolve disputes. Contact information and communication records are typically retained for seven years after the last interaction, whilst technical data and cookies are retained for shorter periods as specified in our Cookie Policy.

Your Rights

Under GDPR and applicable data protection laws, you have the following rights regarding your personal data:

• Right of access: Request information about how we process your data
• Right to rectification: Correct inaccurate or incomplete personal data
• Right to erasure: Request deletion of your personal data in certain circumstances
• Right to restrict processing: Limit how we use your data
• Right to data portability: Receive your data in a structured, machine-readable format
• Right to object: Object to processing based on legitimate interests
• Right to withdraw consent: Withdraw consent for specific processing activities

International Data Transfers

Your personal data may be transferred to and processed in countries outside the European Economic Area (EEA) where our service providers operate. We ensure appropriate safeguards are in place, including adequacy decisions, standard contractual clauses, or other approved transfer mechanisms to protect your data.

Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These measures include encryption, access controls, regular security assessments, and staff training on data protection principles.

Children's Privacy

Our services are not directed to individuals under the age of 16. We do not knowingly collect personal data from children. If we become aware that we have collected data from a child, we will take steps to delete such information promptly.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or applicable laws. We will notify you of any material changes by posting the updated policy on our website and updating the "last modified" date. We encourage you to review this policy regularly.

Contact Information

If you have any questions about this Privacy Policy, wish to exercise your rights, or need to contact us regarding data protection matters, please reach out using the following contact information:

Supervisory Authority

If you believe that our processing of your personal data violates data protection laws, you have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) or the supervisory authority in your country of residence.